EDHAA   August, 2008 Newsletter

The latest newsletter will be posted here.
Click here to view and/or print this newsletter

Committee Meetings

El Dorado Hills Art Association Job Descriptions for:

President

1. Attend all board and general association meetings if possible, otherwise appoint another board member to facilitate meeting.
2. Meet and welcome new and current members.
3. Set agenda for and conduct meetings, provide copies of agenda as necessary.
4. Provide factual and up to date information regarding association activities during meetings.
5. Remind board and general members of meetings dates and times. 
6. Obtain input from board members to set meeting agendas.
7. Communicate with board members in order to keep current with their responsibilities.  Provide assistance as needed.
8. Oversee all association business and provide direction as needed. 
9. Promote growth of the association by planning educational and interesting meetings that encourage member participation.         

   10.  Attend or communicate with other art organizations to identify
          upcoming art events or presentations.
   11.  Write president message to be published in the web site. 
   12. Send message to Editor by the third Wednesday of the month.

Vice President

1. Attend all board and general association meetings if possible.
2. Meet and welcome new and current members.
3. Conduct board and general meetings as necessary.
4. Be available to assist board members with their duties as needed.
5. Contact and schedule demonstrators for general meetings. 
6. Notify Web Master with scheduled dates, names and times of presentations.
7. Monitor web site to ensure accuracy of dates, names, place and time  for demonstrators.
8. Write demonstrator biographies for web site monthly updates.
9. Provide encouragement, guidance and support to all members.
10. Promote growth of EDHAA with ongoing contact through emails and phone calls.

Secretary

1. Attend all board and general association meetings if possible,
2. Meet and welcome new and current members at meetings. 
3. Give sign-in sheet to Membership chairperson to tracking attendance.
4. Take(s) accurate meeting minutes
5. Concur(s) with president regarding accuracy of meeting minutes.
6. Send(s) minutes to Web Master by the last day of each month, in order to have minutes posted on web site. 
7. Keep(s) on going record of EDHAA business by maintaining a folder/binder which contains monthly newsletters, meeting minutes, board members names with contact information and photos of art work or demonstrations that may be of interest to members.  Bring to each meeting for members to view.
8. Maintains office supplies for association.

Membership

1. Attend all board and general association meetings if possible.
2. Meet and welcome new and current members as they attend monthly meetings.
3. Distribute(s) name tags and have members and guest sign in at the beginning of each meeting.
4. Provide new members with application forms as needed. 
5. Introduce new members at the general meeting.
6. Inform new members that they may add their name, address, phone #, email, art medium and bio (50 words of less) to our web site/newsletter.  Member is responsible to provide information in a copy ready format.    Provide web masters email to facilitate this process. 
7. Communicate(s) to all board members the names of new members joining association.
8. Collect association dues and send money to Treasurer.
9. Update Membership Roster and Handbook with new member information or changes to current member information as necessary.
10. Distribute new member information to board members, including  areas if interest and art medium.  Add to membership spread sheet
11. EDHAA Studio Tour:  Collect applications, identify if applicant is current member of EDHAA, create and maintain spread sheet of entries and forward show fees to treasure. 

   Treasurer

1. Attend all board and general association meetings if possible,
2. Meet and welcome new and current members
3. Reimburse members for money paid for association related projects.
4. Report association account activity/current balance during general meeting.
5. Pay all bills incurred by association.
6. Maintains EDHAA financial records including membership dues.
7. Maintains financial spread sheet.  Ability to use Excel program is preferred.
8. Pays honorarium to each demonstrator after presentation.
9. Monitor(s) and remind(s) members when association dues are required. 

Special Events Coordinator

1. Attend all board and general association meetings if possible.
2. Meet and welcome new and current members.
3. Chair and coordinate annual Membership show
4. Coordinate EDH Branch library display case as necessary.
5. Identify opportunities for art paint outs, tours or special events and communicate to members by informing Web Master to post on web site.
6. Identify those members who are willing to teach a class or give workshops. 
7. Give information to Web Master to post on web site.
8. Assist with Studio Tour coordination as needed.

Newsletter/Editor

1. Attend all board and general association meetings if possible.
2. Meet and welcome new and current members.
3. Include the following information for posting on web site: president message, meeting minutes and presenter’s biography. 
4. Submit(s) articles to the web master by the 3rd Wed of each month.
5. Print(s) and mail(s) newsletter to those members without email address or web site access.
6. Solicit articles and/or write an article about local art events/items of interest and submit information to web master by the 3rd Wed of each month.
7. Collaborate with Marketing chair to review and edit  all materials for publication to ensure accuracy of information.
   
   

Scholarship

1. Attend all board and general association meetings if possible.
2. Meet and welcome new and current members.
3. Contact local junior and high schools to identify students who are eligible for EDHAA scholarships.
4. Distribute application to student artists/schools.
5. Collaborate with board members to identify eligibility requirements for scholarships.
6. Schedule an interview with each student to review portfolio and to determine their long range plans and interest in art.
7. Give updates during general meeting regarding student selection and presentations.

Marketing

1. Attend all board and general association meetings if possible.
2. Meet and welcome new and current members.
3. Maintain contact information of newspaper editor’s names, phone # and email address.
4. Establish a relationship with local newspaper editors (Village Life, Mountain Demo., Sacramento Bee, Folsom Telegraph, Gold Country Media, Aardvark, Sierra Style, El Dorado Guide) Give editors with your business card/contact information.
   
5. Notify the news papers with information about any EDHAA member who has received special awards or recognition. Artist love publicity!
   
   
6. Write all press releases for demonstrations, events and shows.
   
7. Invite newspaper editors to interview demonstrators or anyone who is 
   spot lighted  for a special event.
   
8. Follow up with a thank you note when newspaper/magazines publish a  story about an EDHAA artist, guest demonstrator or event.9.  Keep web master up to date regarding planned events.